About multiple meetings in a workspace site

1 All the dates that a Meeting Workspace covers show in the Meeting Series list.

2 To see the information that applies to a specific meeting, click its date.

If you originally created a Meeting Workspace that includes just one meeting, you can link another meeting to it. The workspace site will automatically update to include the features for managing multiple meetings.

The Web Parts for the lists and libraries that are on the workspace site home page by default, and any new Web Parts you add to the home page, will display for every meeting. However, the items that are added to a Web Part will only display for the meeting where the items were entered. If you want, you can change the list or library so that the items are shared across all the meetings in the workspace site, and the Web Part will display the same items for every meeting.

You can add pages to the workspace site to organize the content in a different way. When you add a page, you specify whether the new page appears for all the meetings or only the meeting that is currently selected. For each meeting, you can add up to ten date-specific pages. You can also add up to ten pages that show for all meetings.

Web Parts for the lists, libraries, and other features that you add to a new page (not the home page) will appear only on that page. If the page is set to appear for all the meetings, then its Web Parts will also appear for all the meetings. However, the items in the Web Parts will show by default only for the meeting where the items were added. If you want the items to appear for all meetings, you can change the list or library displayed in the Web Part to turn on content sharing.

1 The home page and an additional page display for this meeting date.

2 Only the home page displays for this meeting date.

3 The Tasks Web Part displays on the home page for both meeting dates, but the items in the list are specific to each date.