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Add, edit, or delete a survey question

1. On the top link bar, click Documents and Lists.
2. In the Surveys section, click the survey in which you want to add, edit, or delete a question.
3. On the page that displays the survey, click Modify survey and questions.

4. In the Questions section, do one of the following:

   Add a question

   1. Click Add a question.
   2. In the Question box, type a question.
   3. Select an option for the type of answer you want.

      For example, if you want team members to choose from a set of items, click Choice.

   4. In the Optional settings for your question section, specify the settings you want.

      The following types of answers are available, with options for each type as shown:

      Single line of text

      Use this information type when you want team members to enter just a few words.

      Require a response to this question

      If you want to require team members to enter information for this question, click Yes.

      Maximum number of characters

      Type a number to limit the number of characters team members can type.

      Default value

      If you want new responses to display information for this question automatically, type that information in the space provided. Team members can change this value. You can also select Calculated value and then enter a formula to create the default value. For example, you could specify that, by default, a team member's user name appears by typing [me] in the field provided. For information on calculated values, see About computed and calculated columns .

      Multiple lines of text

      Use this information type when you want team members to type a sentence or more.

      Require a response to this question

      If you want to require team members to enter information for this question, click Yes.

      Number of Lines to Display

      Type a number to limit the number of lines team members can type for this question.

      Allow Rich HTML Text

      Specify whether you want to allow text formatting such as fonts, bold, italic, or text colors.

      Choice

      Use this information type when you want team members to choose from a set of selections that you have provided.

      Require a response to this question

      If you want to require team members to enter information for this question, click Yes.

      List of choices

      In the Type each choice on a separate line box, replace the sample text with the selections from which you want team members to choose. Type each selection on a separate line. To start a new line, press ENTER.

      Display choices using

      If you want the selections to be displayed in an expanding box, click Drop-Down Menu. If you want the selections to be displayed in a list, click Radio Buttons.

      Allow fill-in choices

      Select this option if you want to allow users to type their own selections.

      Default value

      New responses will automatically display the selection you typed first in the List of choices. If you want to use another selection as the default, copy and paste that selection in the space provided. You can also select Calculated value and then enter a formula to create the default value. For example, you could specify that, by default, a team member's user name appears by typing [me] in the field provided. For information on calculated values, see About computed and calculated columns

      Rating Scale

      Use this option if you want users to choose their preference on a numeric scale.

      • Enter the options that the users can evaluate on the ratings scale.
      • Enter the top and bottom numbers for the ratings scale.
      • Enter descriptions for the low, middle, and high end of the scale.
      • Select Show N/A option and type text in the box if you want to prohibit the user from rating an option. This is useful when an option does not apply to a user.

      Number

      Use this information type when you want team members to type a numerical value.

      Require a response to this question

      If you want to require team members to enter information for this question, click Yes.

      Minimum and maximum values

      If you want team members to enter values within a certain range, type a value for the lower limit in the Min box and a value for the upper limit in the Max box.

      Number of decimal places

      Select the number of decimal places to enable team members to enter decimal values in tenths, hundredths, and so on.

      Default value

      If you want new responses to display information for this question automatically, type that information in the space provided. You can also select Calculated value and then enter a formula to create the default value. For example, you could specify that, by default, a team member's user name appears by typing [me] in the field provided. For information on calculated values, see About computed and calculated columns

      Percentage option

      If you want the number to represent a percentage, select this check box.

      Currency

      Use this information type when you want team members to type a monetary value.

      Require a response to this question

      If you want to require team members to enter information for this question, click Yes.

      Minimum and maximum values

      If you want team members to enter values within a certain range, type a value for the lower limit in the Min box and a value for the upper limit in the Max box.

      Number of decimal places

      Select the number of decimal places to enable team members to enter decimal values in tenths, hundredths, and so on.

      Default value

      If you want new responses to display information for this question automatically, type that information in the space provided. You can also select Calculated value and then enter a formula to create the default value. For example, you could specify that, by default, a team member's user name appears by typing [me] in the field provided. For information on calculated values, see About computed and calculated columns

      Currency format

      Select a currency based on geographic region.

      Date and Time

      Use this information type when you want to store calendar or time-of-day information.

      Require a response to this question

      If you want to require team members to enter information for this question, click Yes.

      Date format

      Select whether you want to display the date or the date and time of day.

      Default value

      If you want new responses to display the current date for this question automatically, click Today's Date; otherwise, click (None). You can also select Calculated value and then enter a formula to create the default value. For information on calculated values, see About computed and calculated columns

      Lookup

      Use this information type when you want to make it easy to select information that's already stored in your Microsoft Windows SharePoint Web site.

      Require a response to this question

      If you want to require team members to enter information for this question, click Yes.

      Get information from

      Select a list or library from your site.

      In this column

      Select the column that stores the information you want team members to be able to select.

      Include presence information

      This option appears if you select the User Information list as your lookup source. Select this option if you want online presence information to appear next to users' names. This status is updated each time a user logs on to Microsoft Windows Messenger. This feature provides a handy way to know when team members are available for online chats.

      Yes/No

      Use this information type when you want to store true/false information. To indicate a value of "yes," team members select the check box; to indicate a value of "no," team members clear the check box.

      Default value

      If you want new responses to display a value for this question automatically, click Yes or No here. Team members can change this value.

   5. If you want to add more questions, click Next Question and repeat the previous steps.
   6. When you are done adding questions, click Finish.

   Edit a question

   1. Under Question (click to edit), click the question you want to edit.
   2. In the Question box, change the question by doing one or more of the following:
      • Change the text of the question in the Question box.
      • Change the answer type in the Question and Type section.

        Note  Some types of answers cannot be converted when you change an answer type. For example, if you change an answer type with multiple lines of text into a number-based answer, the existing text data is lost.

      • In the Optional settings for your question section, modify the settings, such as changing the default value.
   3. At the bottom of the page, click OK.

   Delete a question

   1. Under Question (click to edit), click the question you want to delete.
   2. At the bottom of the Edit Question page, click Delete.

Note  If the site is a Meeting Workspace site, ignore steps 1 and 2. Instead, click the survey title at the top of the Web Part and then follow the remaining steps above.