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Web sites based on Microsoft Windows SharePoint Services 2.0 provide a place where your team can communicate, share documents, and work together on a project. You can create a separate site for every project on which your team is working.
You can contribute to the site by using nothing more than a Web browser. However, if you use a Windows SharePoint Services-compatible client program, such as Microsoft Office 2003, you can work seamlessly with the site, saving files to libraries, editing documents in the client program, and moving or linking that information to your site.
You can add information to the SharePoint site, such as events, names and phone numbers of people with whom your team communicates, and to-do items.
You can also do the following:
As team members add or delete documents, lists, discussions, and surveys, Windows SharePoint Services automatically updates links to the content so that it's always easy to find. You can also create alerts so that you are notified of changes to the site.
Pages in the site display lists of information, allowing team members to organize the information any way they want, such as by subject, due date, or author. For example, you can do the following:
When you first create a Windows SharePoint site, it comes with the following built-in features:
Your team can fill the following built-in lists with information and customize the lists if desired. You can also create a new list that is either based on a built-in list or custom-designed.
If you have a Windows SharePoint Services-compatible spreadsheet program, such as Microsoft Excel 2002, and Microsoft Internet Explorer 5 or later installed, you can create lists that are based on spreadsheets.
Document, picture, and form libraries are collections of files that you share with team members.
A library appears on a page that lists each file and its properties, as well as a hyperlink to the file.
You can set up a template for a document library so that all files created in a library share common features.
By default, your site comes with a built-in document library named Shared Documents, which is listed on the Quick Launch bar as well as on the Document Libraries page.
Discussion boards provide a forum for conversing about topics that interest your team. Team members can post comments and reply to others' comments, reducing the need for widely distributed e-mail threads.
By default, your site comes with a built-in discussion board named General Discussion, which is listed on the Quick Launch bar as well as on the Discussion Boards page.
Surveys provide a way of polling team members. All you need to do is specify the questions and define how team members will enter their answers.
Your doesn't site come with a built-in survey, but you can easily create your own.
Integration with client programs
You can use a site based on Windows SharePoint Services whether or not you have a Windows SharePoint Services-compatible client program installed. However, if you are running a Windows SharePoint Services-compatible client program, such as Office 2003, you can integrate the work you do in the client program with your site.
Using a datasheet program for editing list data
Saving files to a document library
If you use a Windows SharePoint Services-compatible client program, such as Office 2003, you will have integrated functionality between the client program and your site.
For example, you can use an Office 2003 program to open a template in a document library, and when you save the file, it is saved back to the document library by default. If custom properties are defined for the library, the Save As dialog box displays a form in which you can fill out the information.
Using a spreadsheet program to link to, import, or export lists
If you use a Windows SharePoint Services-compatible spreadsheet program, such asOffice Excel 2003, and Internet Explorer 5 or later, you can link data between an existing spreadsheet and a list in your site.
You can also export any list from your site to the spreadsheet program. For example, if you export a list to Office Excel 2003, you can create PivotTables and charts to analyze the information or apply text formatting. In Excel, the exported list is a Web Query that stays updated with changes to the original list in your SharePoint site.
Copying items between calendars or address books and your SharePoint site
If you use a Windows SharePoint Services-compatible calendar program, such as Office Outlook 2003, you can link events between your site and your calendar.
If you use a Windows SharePoint Services-compatible address book program, such as Office Outlook 2003, that supports vCard files, you can link your address book information with a site contacts list. You can also export contacts to the site.
Display lists and document libraries in Web pages
If you use a Windows SharePoint Services-compatible word processing program or Web page editor, such as Microsoft Office Word 2003 or Microsoft Office FrontPage 2003, you can insert views of lists and document libraries into pages of your document. The pages must be saved as Web pages in the same site as the list or document library. The view can display only the set of information in which you're interested. The view displays live data, so any changes in the original list or document library are reflected in the view.
Use a Web page editor to customize your site
If you are a member of the Web Designer or Administrator site group, you can open the SharePoint site in a Windows SharePoint Services-compatible Web page editor, such as Office FrontPage 2003, and customize the content, format, and layout.
You can customize the content of your SharePoint site by using nothing more than a Web browser. However, if you have a Windows SharePoint Services-compatible Web page editor, such as Office FrontPage 2003 installed, you can tailor the site with your own custom layout, formatting, and content.
The SharePoint site provides commands for customizing the look of your site. You can apply themes, create custom views of information, and change the organization of Web Parts on pages. For example, for a list of tasks, you can create one view that lists the tasks by due date and another view that lists the tasks by the name of the person to whom they're assigned.
You can also do the following:
Customize by using a Web page editor
You can open the SharePoint site in a Windows SharePoint Services-compatible Web page editor, such as Office FrontPage 2003, and change the layout of the site. You can also add custom pages and your corporate logo for a polished, professional look.
For example, you can do the following:
When you create a site, you can specify who has access to the site and send each member an invitation to join the site. As the site creator, you can assign rights to other team members. For example, you could grant some team members rights only to read what's on the site, while granting other team members rights to add content or to configure settings for the site.
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