Rights and site groups for Web Part Pages and Web Parts
Rights and site groups for Web Part Pages and Web Parts Use the following sections to help you decide how to grant or deny rights, assign users to appropriate site groups, and manage personalized changes to Web Parts by users.
Typical ways to control Web Part Pages
Security for Web Part Pages and Web Parts is integrated with security for
Microsoft
Windows SharePoint Services. A subset of rights affects Web Part Pages and Web Parts (View Pages, View Items, Add and Customize Pages, Add Items, Edit Items, and Delete Items). Also, there are rights unique to Web Part Pages and Web Parts (Add/Remove Private Web Parts and Update Personal Web Parts). Typically, as a site administrator you would like to control who can do what to a Web Part Page and the Web Parts on it by allowing, for example:
- A site reader to view, but not to personalize, a Web Part Page.
- A site contributor to browse and personalize a Web Part Page on a site, but not to make changes to a Web Part Page or its Web Parts for all users in shared view.
- A Web designer to browse, create, customize, and make changes to a Web Part Page and its Web Parts on a site or in a document library for all users in shared view.
Managing personalized changes to Web Part Pages by users
If at one time any user has had View Pages or View Items rights, but they have been removed, the user can still delete personalizations made to Web Part Pages.
The Web Part will revert to its shared property values.
Once a user has personalized a Web Part Page, there is no automatic way to replace these personalized changes by a system administrator or user with appropriate permission. However, a system administrator or user with appropriate permission can go to the Web Part Maintenance Page and delete all personalized changes there. Any personalized changes made by the user will revert to the shared property values.
Rights for Web Part Pages and Web Parts on a site and in a document library
The following table summarizes how
Windows SharePoint Services
rights affect a user's experience when working with Web Part Pages and Web Parts on a site and in a document library.
| This right | Allows you to | And applies to |
|---|
| View Pages | | A Web Part Page on a site, but not in a document library |
| View Items | - View a Web Part on a Web Part Page
- Open a Web Part Page in a document library
| A Web Part Page in a document library |
| Add/Remove Private Web Parts | | A Web Part Page on a site and in a document library |
| Update Personal Web Parts | | A Web Part Page on a site and in a document library |
| Add and Customize Pages | - Create a Web Part Page
- Edit a Web Part Page by using a Windows SharePoint Services—compatible HTML editor, such as Microsoft Office FrontPage 2003
- Delete a Web Part Page
- Make changes to a Web Part Page that apply to all users in shared view
- Make changes to a Web Part Page that apply to all users in shared view by adding Web Parts to and removing Web Parts from a Web Part Page
| A Web Part Page on a site, but not in a document library |
| Add Items | - Create a new Web Part Page in a document library
| A Web Part Page in a document library |
| Edit Items | - Edit a Web Part Page
- Edit a Web Part Page by using a Windows SharePoint Services—compatible HTML editor, such as Microsoft Office FrontPage 2003
- Make changes to a Web Part Page that apply to all users in shared view
- Make changes to a Web Part Page that apply to all users in shared view by adding Web Parts to and removing Web Parts from a Web Part Page
| A Web Part Page in a document library |
| Delete Items | - Delete a Web Part Page in a document library
| A Web Part Page in a document library |
Web Part Page and Web Part default rights for each site group
The following table summarizes the Web Part Page and Web Part rights granted by default to each site group.
| Right | Reader | Contributor | Web Designer | Administrator |
|---|
| View Pages | Granted | Granted | Granted | Granted |
| View Items | Granted | Granted | Granted | Granted |
| Add/Remove Private Web Parts | Denied | Granted | Granted | Granted |
| Update Personal Web Parts | Denied | Granted | Granted | Granted |
| Add Items | Denied | Granted | Granted | Granted |
| Edit Items | Denied | Granted | Granted | Granted |
| Delete Items | Denied | Granted | Granted | Granted |
| Add and Customize Pages | Denied | Denied | Granted | Granted |
Comparing default site groups on a site and in a document library
As the following table shows, default site groups provide different abilities depending on whether the Web Part Page is located on a site or in a document library.
| Site Group | Abilities on a team Web site | Abilities in a document library |
|---|
| Administrator | - Create a Web Part Page
- Edit a Web Part Page by using a Windows SharePoint Services—compatible HTML editor, such as Microsoft Office FrontPage 2003
- Delete a Web Part Page
- Browse a Web Part Page and its Web Parts
- Make changes to a Web Part Page that apply to all users in shared view
- Personalize a Web Part
- Add a private Web Part to a Web Part Page, or delete a private Web Part from a Web Part Page
| - Create a Web Part Page
- Edit a Web Part Page by using a Windows SharePoint Services—compatible HTML editor, such as Microsoft Office FrontPage 2003
- Delete a Web Part Page
- Browse a Web Part Page and its Web Parts
- Make changes to a Web Part Page that apply to all users in shared view
- Personalize a Web Part
- Add a private Web Part to a Web Part Page, or delete a private Web Part from a Web Part Page
|
| Web Designer | - Create a Web Part Page
- Edit a Web Part Page by using a Windows SharePoint Services—compatible HTML editor, such as Microsoft Office FrontPage 2003
- Delete a Web Part Page
- Browse a Web Part Page and its Web Parts
- Make changes to a Web Part Page that apply to all users in shared view
- Personalize a Web Part
- Add a private Web Part to a Web Part Page, or delete a private Web Part from a Web Part Page
| - Create a Web Part Page
- Edit a Web Part Page by using a Windows SharePoint Services—compatible HTML editor, such as Microsoft Office FrontPage 2003
- Delete a Web Part Page
- Browse a Web Part Page and its Web Parts
- Make changes to a Web Part Page that apply to all users in shared view
- Personalize a Web Part
- Add a private Web Part to a Web Part Page, or delete a private Web Part from a Web Part Page
|
| Contributor | - Browse a Web Part Page and its Web Parts
- Personalize a Web Part
- Add a private Web Part to a Web Part Page, or delete a private Web Part from a Web Part Page
| - Create a Web Part Page
- Edit a Web Part Page by using a Windows SharePoint Services—compatible HTML editor, such as Microsoft Office FrontPage 2003
- Delete a Web Part Page
- Browse a Web Part Page and its Web Parts
- Make changes to a Web Part Page that apply to all users in shared view
- Personalize a Web Part
- Add a private Web Part to a Web Part Page or delete a private Web Part from a Web Part Page
|
| Reader | - Browse a Web Part Page and its Web Parts
| - Browse a Web Part Page and its Web Parts
|
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